Sponsors & Exhibitors
Share your expertise with Illinois Practice Managers. Choose and combine sponsorships from the many options below. We recognize and understand the importance of your company's strategic vision and will collaborate with you to ensure that your message and services reach the right audience at the right time.
Scroll down to find more sponsorship opportunities
Midwest Regional Conference | May 30-June 1 | Chicago, IL
ILMGMA Fall Symposium | November 14-15 | Harrah's Joliet, IL
Midwest Regional Conference Sponsorship Opportunities
Sponsorships for this event will be purchased through National MGMA. Please contact a National Sales Manager at busdevelop@mgma.com to receive information. Illinois MGMA members are able to purchase sponsorships specifically for engaging the Illinois audience only or receive special pricing available to Illinois MGMA Affiliate/Vendor members for opportunities to reach the national event audience. Make sure to mention if you are an Illinois MGMA member!
Illinois MGMA Fall Conference Sponsorship Opportunities
Purchase your exhibit and sponsorship directly through Illinois MGMA by clicking the 'Register Now' button at the top.
Exhibitor | 15 booths available
Member | $1,500
- Attendee list provided four-weeks prior to the event
- One attendee post-conference list
- Two exhibitor badges per 6’ x 10’ booth
- Recognition on social media and conference exhibitor webpage
- Dedicated recognition of member exhibitors in the on-site program
Non-Member | $1,850
- Includes a one-year Illinois MGMA Vendor/Affiliate membership
- Attendee list provided four-weeks prior to the event
- One attendee post-conference list
- One exhibitor badge per 6’ x 10’ booth
- Recognition on ILMGMA social media, on-site program and conference exhibitor webpage
Booth Furnishings
- One 6'x30" table
- Two chairs
- No booth flooring required
- Click here to view Fall Financial Conference Floor Plan (will be available soon)
Main Conference Sponsor | 1 available
Member Exclusive $6,000
- Your logo will appear on all Fall Conference related materials including onsite program, directional signs, conference webpages and registration emails.
- Exhibit booth included
- 2 sponsor registrations
- 1 client registration
- 30-minute speaking opportunity, must provide educational content during presentation
- Sponsor mention in the ‘Know Before You Go’ email to all attendees
- Sponsor has the unique opportunity to provide a memorable welcome gift to all attendees
- Half-page ad space in the onsite program
- Website and Social Media Recognition
Revenue Cycle Workshop Sponsor | 2 available
Member $2,500 | Non-Member $2,850
- Exhibit booth included
- 1 sponsor registration
- 1 client registration
- Introduction of Speaker and Education Session, 5 minutes
- Quarter page ad in the onsite program
- Website and Social Media Recognition
- Education Session information to be announced in January
Content Spotlight Sponsorship | 2 available
Member Exclusive $1,500
- 1 sponsor registrations
- 1 client registration
- Great opportunity to showcase your company while providing education for ILMGMA members
- Your company has the unique opportunity to present for 30-minutes on the main stage, must provide educational content, not a sales pitch
- Included in on-site program, website and social media
- Add a booth for a special rate of $1,000!
Luncheon Sponsor | 1 available
Member $2,500 | Non-Member $2,850
- 2 sponsor registrations
- 1 client registration
- 10-15 minute speaking opportunity during lunch
- Logo recognized at the lunch buffet on November 14
- Recognized in the on-site program, social media and website
- Add a booth for a special rate of $1,000!
Breakfast Sponsor | 2 available
Member $1,000 | Non-Member $1,500
- Recognition during breakfast on November 14 and/or November 15 (Opportunity to sponsor both days!)
- 1 sponsor registration
- 1 client registration
- 10-15 minute speaking opportunity during breakfast
- Logo recognized at the breakfast buffet on November 14 and/or November 15
- Recognized in the on-site program, social media and website
- Add a booth for a special rate of $1,000!
Refreshment Break/Coffee Sponsor | 2 available
Option 1: 1 day pricing $1,000
Option 2: ½ day pricing $500
- 1 sponsor registration
- 1 client registration
- Logo recognition at the coffee and refreshment stations on November 14 and/or November 15 (Opportunity to sponsor both days!)
- Recognized in the on-site program, social media and website
- Add a booth for a special rate of $1,000!
Networking Event Sponsor | 1 available
Member $2,500 | Non-Member $2,850
- 1 sponsor registration
- Drink ticket logo
- Recognition at the bar
- Recognition during the event and speaking opportunity 5-10 minutes
- Recognized in the on-site program, social media and website
Charging Station | 1 available
Member $1,000 | Non-Member $1,350
- 1 sponsor registration
- 1 client registration
- Recognition at the charging station
- Recognized in the on-site program, social media and website
- Ad in 'Know Before You Go' email sent to all attendees
Conference Swag Sponsorships
Member Exclusive $1,200 per item
- Company Logo on product ordered and provided by ILMGMA
- 1 sponsor registration
- 1 client registration
- Recognized in the on-site program, social media and website
- Items available to sponsor:
- Lanyards
- Bags
- Notepads & Pens
Headshot Photography Sponsor | 1 available
Member and NonMember $2,000
- 1 sponsor registration
- 1 client registration
- Recognized in the on-site program, social media and website
- Logo recognition at the photobooth
2024 Sponsor Opportunities
Networking Event Sponsor: Networking with a Twist! | 4 available
Member Exclusive: $500-$1,000 (Price is determined upon location and activity)
- Your company has the opportunity to host a networking event for members and prospective members of ILMGMA
- Networking events provide our members with the opportunity to meet in-person with their healthcare professional colleagues
- Website logo recognition
- 2 Emails sent to members and non-members promoting the event with sponsor highlight
- 2 Social posts promoting the event with sponsor highlight
- Past activities include Axe Throwing and Holiday Trivia
ILMGMA Sponsored Webinars | 6 available
Member Exclusive: $500 per webinar
- Great opportunity to showcase your company while providing education for ILMGMA members
- Your company has the unique opportunity to present for 60-minutes on a virtual webinar
- Must provide educational content, not a sales pitch
- Date and time will be determined after purchase
- Speakers are required to sign a speaker contract with Illinois MGMA and provide presentations one-month prior for the ILMGMA Education and Planning Committee to review.
Focus Group | 2 available
Member $500 | Non-Member $850
This sponsorship provides the affiliate vendor with the opportunity to directly reach ILMGMA members and learn more about what services and products their company’s are looking for and/or hear feedback on the products and services your company offers.
Focus Group Outline:
- Time: 1 hour
- Group: 4-6 people
- Moderator: Provided by the company
- Framework: Virtual, Q&A, moderated by company
- Participant Incentive: Provided by the company
Website Sponsorship | 2 available
Member $1000 | Non-Member $1,350
- Ad space on the home page of the ilmgma.com website for 12 months
- Opportunity to reach hundreds of Healthcare Professionals in Illinois
- An effective way to increase brand exposure
Business Affiliate Spotlight | 6 available
Member Exclusive: $375 (includes email and social media ad)
Payer Newsletter Advertisement | 12 available
Member $125 per month | Non-Member $150
- Ad space in Payer Newsletter
- ILMGMA sends out a monthly payer newsletter update that is widely read and distributed to practice managers who use it as a vital resource in their practice
- An effective way to increase brand exposure
ILMGMA Monthly Newsletter Advertisement | 12 available
Member $125 per month | Non-Member $150
- Ad space in monthly ILMGMA newsletter
- ILMGMA sends out a monthly newsletter electronically to members with updates on webinars, events, membership benefits, legislative news and ACMPE updates
- An effective way to increase brand exposure
ILMGMA Newsletter Sponsored Content | 12 available
Member $200 per month | Non-Member $250 per month
- Content highlighted in the ILMGMA monthly newsletter
- Options: white letters, resource pages, advocacy updates, expert survey/poll information
- Content will be reviewed by the ILMGMA Education Committee prior to publication
- ILMGMA sends out a monthly newsletter electronically to members with updates on webinars, events, membership benefits, legislative news and ACMPE updates
- Content will also be added to the Illinois MGMA website for members to access resources
- An effective way to increase brand exposure and show your expertise
Email main@ilmgma.com for more information.
2024 Illinois MGMA Sponsor and Exhibitor Policies:
Cancellation by Exhibitor and/or Sponsor:
1. A refund less a $100 processing fee will be made to the Exhibitor if written notice is received at least 45 days prior to the event.
2. Cancellations received 22 – 44 days prior to the event are subject to a $200 cancellation fee.
3. No refunds will be issued 21 days prior to the event.
Qualifications of an Exhibitor:
Illinois MGMA (ILMGMA) management will, in its sole discretion, determine whether a prospective Exhibitor is eligible to participate in an ILMGMA Conference.Exhibitors shall be limited to those whose products or services are related to medical practice interests. ILMGMA reserves the right to refuse to provide exhibit space to any exhibitor not compatible with the general objectives of an Illinois MGMA Conference, or if the ILMGMA Conference is full upon receipt of the application.
Exhibitor Compliance:
1. Exhibitors may not serve alcohol inside the ILMGMA Conference.
2. ILMGMA management reserves the right to reject, remove or prohibit any exhibit/display in whole or in part, or any Exhibitor or its representatives if, in the opinion of ILMGMA management, the exhibit or the activities of the Exhibitor or its representatives violates the contract, the Rules or Regulations, or are detrimental to the goals and purposes of the ILMGMA Conference.
3. Prohibited or inappropriate conduct which results in the Exhibitor removal will also result in the forfeiture of all exhibit fees, or any other fees; the Exhibitor will remain liable for any damages due to its actions.
4. Use of a exhibit space by two or more firms is not permitted. Subletting of space is not permitted.
5. Any Exhibitor who is a “no show”, meaning that the exhibit is not set up and staffed by the Conference opening time, without prior permission, will forfeit his/her exhibit space for the duration of the ILMGMA Conference. Non-attendance does not constitute cancellation on the Exhibitor’s part, and no refunds or credits will be issued.
6. “Suitcasing” is prohibited. Suit-casing is the act of soliciting business in the aisles during the exhibition or in other public spaces contracted by ILMGMA, including another company’s exhibit or conference facility or hotel lobby.
7. Smoking in the Conference space is not permitted.
Assignment of Exhibit Space:
1. Exhibitor may consider his/her space as reserved in the ILMGMA conference upon acceptance of a completed application and full payment has been received. Exhibitors will be assigned space based on the order in which the application and payment have been received.
2. ILMGMA management reserves the right to assign exhibit space, change the floor plan or move Exhibitor’s exhibit space, without prior notice, if ILMGMA management determines that it is in the best interest of the ILMGMA Conference.
Promotional Errors:
ILMGMA will not be liable for any errors or omissions in the ILMGMA Conference’s attendee lists, websites, newsletter or any other promotional or on-site materials. ILMGMA assumes no responsibility for having included the name of a cancelled Exhibitor in material related to the ILMGMA Conference.
Suitcasing and Outboarding are prohibited
Please note that while all meeting attendees are invited to the Exhibit Hall, any person(s) who HAVE NOT paid for Exhibit space at the conference who is observed to be soliciting business in the aisles or other public spaces, in another company’s exhibit, who is in violation of any portion of the Exhibit Policy, will be asked to leave immediately. Additional penalties may be applied. Conference Management recognizes that suitcasing may also take the form of commercial activity conducted from a hotel guest room or hospitality suite; a restaurant, club, or any other public place of assembly. For the purposes of this policy, suitcasing violations may occur at venues other than the exhibition floor and at other events. Conference Management must be informed of any hospitality suites, and expressed consent must be received prior to the event.
Outboarding is defined by the International Association of Exhibitions and Events (IAEE) as the creation of a concurrent event that is related to an existing exhibition or event but that is not sanctioned by the organizer and which seeks to benefit from the audience the organizer attracts. ILMGMA considers Outboarding to be unethical business conduct. Our Exhibitors and event Sponsors invest significant financial and other precious resources in the planning and execution of their events. Their financial resources are at risk as are the business reputation and good will that are vital elements of a sponsor’s business success. ILMGMA works diligently to protect our exhibitors’ and sponsors’ investment in the event by taking a firm stance against outboarding. We encourage official exhibitors to host parties and special events to enhance ILMGMA before and after event hours, but these activities should never be functions that compete against those who are making an additional investment in their brand at ILMGMA. During event hours, it is strictly prohibited to conduct education inside of meeting rooms or to promote any activity that directly competes with ILMGMA. Sponsorship activation spaces within the confines of the ILMGMA space are opportunities to position brands and offer customers heightened experiences.
